Innovation Grants

Research Administration Best Practices Toolkit

Research administration is a combination of adherence to regulatory policies (e.g., NIH, DOD, VA) coupled with grants management processes developed at the local institution. Departments are managing a mission area priority with critical implications for financing a Department and for recruitment and retention of faculty.

The authors for this project leveraged AIM's expertise to create research administrator best practices toolkit to showcase tools used in research administration.

Authors
John Joseph Gough, Nancy Jenkins, Mandi Blochberger, Jennifer B. Felten, Mary Freer, Sheri L. Lawrence, and Monica Fawthrop.

Participating Institutions
Medical University of South Carolina, Emory University School of Medicine, Feinberg School of Medicine-Northwestern University, University of Michigan Medical School, University of Wisconsin School of Medicine, and University of Washington School of Medicine.

CHAPTER 1: Submission Forecasting Tools

Tool 1 — Major Submission Deadlines Calendar

Author: Joe Gough, Medical University of South Carolina College of Medicine

Tool 2 — PI Funding “Stoplight” Dashboards

Author: Joe Gough, MUSC

Tool 3 — PI Submission Plans – Recurring 6-Month Survey

Author: Joe Gough, MUSC

Tool 4 — PI Annual Submission Calendar AKA: “SuperTracker”1

Author: Joe Gough, Medical University of South Carolina College of Medicine

Tool 5 — PI LOI/Confirmatory Submission Form

Author: Joe Gough, Medical University of South Carolina College of Medicine

CHAPTER 2: Pre Award Tools

Tool 1 — Quick Tips for New Investigators

Author: Monica Fawthrop, University of Washington School of Medicine

Tool 2 — The Role of the Institution in Your Submission

Author: Monica Fawthrop, University of Washington School of Medicine

Tool 3 — Fellowship and Career Development Applications

Author: Monica Fawthrop, University of Washington School of Medicine

Tool 4 — Effort Reporting

Author: Jen Felten, Feinberg School of Medicine Northwestern University

Tool 5 — T-32 Roles and Responsibilities

Author: Mandi Blochberger, Emory University School of Medicine

CHAPTER 3: Post Award Tools

Tool 1 — PI Award Reconciliation Tracking Worksheet

Author: Mandi Blochberger, Emory University School of Medicine

Tool 2 — Clinical Trials Account Worksheet

Author: Mandi Blochberger, Emory University School of Medicine