Health & Safety

AAIM is continually monitoring the impact of COVID-19 on our ability to provide a safe experience for attendees of Academic Internal Medicine Week 2022 (AIMW22). In particular, the Alliance is actively tracking the emerging news and science around the new Omicron variant. AAIM will continue to monitor the situation and will adjust the health and safety protocols as necessary. To ensure the safety of all attendees, proof of COVID-19 vaccination will be required for registrants attending AIMW22 in Charlotte, NC. AAIM has contracted with Sharemy.Health to manage the verification process.  Detailed instructions about completing vaccine verification provided closer to the meeting. Attendees should be aware that, while AAIM will make every effort to reduce the risk of COVID-19 transmission on site, it is possible that attendees will come in contact with people in airports, hotels, and around the city who could potentially carry the virus. Please read below to stay informed on the latest updates.

Do I need to be vaccinated to attend AIMW22?

Yes. The safety of meeting attendees is the Alliance’s top priority, and we believe the most effective way to ensure the safety of all attendees is for them to be vaccinated against COVID-19. As such, proof of vaccination will be required for all in-person (e.g. , registrants, speakers, exhibitors, guests, etc.) meeting attendees prior to traveling to Charlotte. Please note that at this time, booster shots are strongly encouraged, but will not be required to meet the vaccine requirement.

How will AAIM verify my vaccination status?

Prior to arriving on site, attendees will be asked to provide proof that they are fully vaccinated with a vaccine approved by the WHO or FDA. AAIM has contracted with Sharemy.Health to manage the verification process. Detailed instructions will be closer to the meeting.

Will everyone at the meeting be fully vaccinated?

In addition to all attendees, all AAIM staff working at the meeting will be fully vaccinated; however, AAIM is not legally able to require local convention center staff to be vaccinated. AAIM is working with the Charlotte Convention Center to develop on-site protocols in accordance with the CDC guidelines, including requiring all convention center staff to wear masks.

Do I need to test before arriving at AIMW22?

At this time, the Alliance is not requiring attendees of the AIMW22 to take a COVID-19 test before arriving in Charlotte, NC.

Will masks be required during the meeting?

The wearing of protective masks is required of all attendees and AAIM staff, regardless of whether or not it is required by law at the time of the meeting. Masks must be worn properly (covering both mouth and nose) at all times except when actively eating, drinking, or presenting. Disposable masks will be available to anyone who needs one.

Will I have to do anything different during registration in regards to health and safety?

As a condition of registration, all registrants are required to acknowledge they have read and will comply with the Academic Internal Medicine Week 2022 Health and Safety Waiver

What sanitation efforts will be enforced?

Even though the science now shows that COVID-19 transmission is unlikely to occur from touching surfaces touched by multiple persons (i.e., podiums, etc.), staff will clean these regularly to promote healthy sanitation overall. Hand sanitizer will also be available in multiple locations throughout the meeting space.

What do the different color lanyards mean?

Through a color-coding system for the badge lanyards, attendees will be able to signal their preference for contact (e.g., hugs and handshakes, elbows only, please keep your distance). All conference participants (e.g., attendees, speakers, sponsors/exhibitors, staff, and others) are asked to respect the contact preference of other attendees.

What if I don’t feel well while I’m at the meeting?

If you don’t feel well during the meeting, please stay in your hotel room and do not enter the meeting space. If you take a COVID-19 exam and return a positive result, please email meetings@im.org so that the proper notifications can be made. Your name will be kept confidential. More information on local testing options will be provided closer to the meeting.

What are the local venues doing?

The city of Charlotte and all of the venues associated with AIMW22 have numerous policies in place to promote the health and safety of all patrons visiting their properties.  To learn more, please visit the Charlotte Convention Center, Marriott, Hilton, Omni, Mecklenburg County, or State of North Carolina websites.