On behalf of the Alliance for Academic Internal Medicine (AAIM), thank you for agreeing to speak at Academic Internal Medicine Week 2023 (AIMW23). Please review the frequently asked questions. If you have additional questions, please contact firstname.lastname@example.org.
Sections in this article:
Audiovisual | Conference App | Presentation | Poster Abstract | Registration | General
What audiovisual equipment is available for my session?
The following audiovisual equipment comes with each presentation type:
- Screen and LCD Projector
- Flip chart and markers
- Podium and head table
- Theater seating up to 100 people
- Free Wi-Fi will be available in all meeting rooms
Does AAIM supply laptops for workshop sessions?
No, AAIM does not provide laptops for workshop sessions and speakers will provide their own laptops; AAIM will provide standard cables to connect the projector to your laptop.
Does AAIM provide Mac adapters?
No. If you require a Mac adapter for your session, please bring one with you.
Conference App Q&A (optional)
New for AIMW23, the conference app includes interactive session “Social Q&A.” The new Q&A feature is optional and workshop speakers are not required to use it. Below are instructions on how to view and use the Social Q&A.
From the AAIM Conference App:
- Select schedule from the list of menus
- Select workshop session
- Select “Ask a Question” (below the session description) in the “Resources” section
- Participants click the + sign to enter a new question
- For questions entered by others, click the up arrow (to the left of the question) to “up vote” the question in the list. Questions with the most upvotes rise to the top of the list.
Does AAIM print handouts for workshop sessions?
No, AAIM does not print handouts for workshop sessions. If you require handouts for your session, please bring them with you. AAIM will also post your handouts to the conference app along with your presentation.
How early can I arrive to the meeting room to set up my presentation?
AAIM cannot guarantee entrance into your meeting room more than 15 minutes prior to your presentation. Most meeting rooms are in continuous use for sessions or committee meetings. Please check the agenda when you arrive onsite to confirm what time you can access the meeting room.
When should I submit my presentation?
Please submit all meeting materials (slides, handouts, articles, etc.) through the AIMW23 presentation upload link. AAIM provides workshop presentation material to all meeting participants on the AIMW23 app. Please submit all presentation materials no later than close of business Friday, March 17, 2023.
Where do I send my presentation?
Follow the instructions on the AIMW23 presentation upload link.
Why does AAIM request my presentation before the meeting?
AAIM posts presentations to the conference app prior to the start of the meeting so participants may download and view before the session, if desired.
Can I update my presentation after the meeting has concluded?
Yes. Please submit updated meeting materials through the AIMW23 presentation upload link before, during, and after the meeting so that participants have access to the most up-to-date presentations.
Poster Abstract Questions
How big should my printed poster be?
Each poster will be assigned a 4 foot tall x 8 foot wide poster board in the reception ballroom; your poster can be any size within those parameters. Thumbtacks will be provided for your use.
Does AAIM print poster abstracts for the reception?
No, AAIM does not print poster abstracts for the poster reception. Please bring your printed poster with you. All digital posters and presentation recordings will be available to view on-demand in the AIMW23 app.
How early can I arrive to set up my poster?
The AIMW23 poster session will be in-person, Monday, April 3, from 5:30 pm-7:00 pm. Please make sure your poster abstract is set up before the start of the reception. Thumbtacks will be provided for you.
When do I have to remove my poster abstract?
All posters must be picked up by 10:00 am, Tuesday, April 4. After 8:00 am, Tuesday, April 4, there is no guarantee posters will be saved.
When should I submit my digital poster and video presentation?
Please submit your digital poster (PDF) and video recording through the AIMW23 poster upload link later than close of business Friday, March 10, 2022.
Where do I upload my poster material?
Please use the AIMW23 poster upload link and label all files with the assigned poster number. Please contact email@example.com if you have any questions about the poster material upload process.
Why does AAIM request my poster material before the meeting?
AAIM uploads digital posters and video presentations to the AIMW23 app prior to the start of the meeting so participants may view on-demand before the meeting, if desired.
Do I need to register for the precourse if I am speaking at the precourse?
No. Speakers who elect to attend the precourse will not be charged the registration fee. However, if you intend to participate in any other part of AIMW23, please email firstname.lastname@example.org.
Do I have to register for AIMW23 to speak?
If you plan to attend any session other than the one you will be speaking at, you will need to register online. If you plan to attend only your session, you do not need to register for the meeting, and you will be registered as speaker only.
If I am not registered for the meeting, do I need to check in at registration?
Yes. Please check in at the registration desk at AIMW23 to receive a name badge.
Can I add additional presenters to my workshop session?
Yes. Please contact AAIM Conferences & Meetings Program Senior Specialist Jessica Darnell at (703) 341-4540 or email@example.com with any changes to speakers for your session.
Who should I talk to if I have questions while onsite at the meeting?
If you have any questions while onsite at the meeting, please visit the onsite registration desk and a member of the AAIM staff will assist you.
How will workshop rooms be set?
The workshop rooms will be set in theater style for up to 100 participants.
Can I change the way the room is set up?
Because meeting rooms are in continuous use, AAIM requests that speakers do not change the meeting room set. If you need to change the room set, you must return it to theater style at the end of the session.
What items must I submit prior to the meeting?
Please submit the following items prior to the meeting via email to firstname.lastname@example.org:
- Speaker confirmation forms (via the link provided in the speaker confirmation email), were due Friday, December 2, 2022.
- Presentations are due by close of business Friday, March 17, 2023.
What is the schedule for AIMW23?
The AIMW23 schedule page and the meeting app (available after March 27) contain all agendas for the meeting.
How do I make my hotel reservation?
Please visit the hotel page for information on how to reserve your hotel room.