Registration FAQs

What are the registration fees?

Visit the Registration page for fees.

If I am a speaker do I need to register?

If you plan to attend any sessions other than the one that you are speaking in you must register for the meeting. If you will only participate in the session you are speaking, you do not need to register.

How come I am seeing the nonmember price when I know I am a member?

The membership roster for your institution may not be up-to-date. Please call the AAIM office at (703) 341-4540 or email to update your membership status.

Why can’t I register someone else/ I don’t see them as an option?

If a registrant can not be located in our system, a profile will need to be created for that individual prior to registering them.  To create a new user profile, please go to the registration page and follow the instructions at the top of the page for registering another individual. Then choose “Register New Customer” from the appropriate screen to create a profile and then register the individual.

Which meeting should I register for?

Review the Primary Meetings on the meeting home page to identify which meeting is most applicable to your interests.

Does AAIM offer a one-day pass registration?

Unfortunately, at this time AAIM does not currently offer a one-day pass for Academic Internal Medicine Week 2023. Contact the Conferences and Meetings team at with further questions.

What virtual options will be available for Academic Internal Medicine Week 2023?

AAIM registration will include access to on demand content from AIMW23 after the meeting.

What safety protocols will AAIM follow for Academic Internal Medicine Week 2023?

Please refer to the Health and Safety FAQ to see how AAIM will manage health and safety for attendees of Academic Internal Medicine Week 2023.

Can I bring a guest with me?

Yes, the guest fee for anyone over 21 years of age is $100. This allows them entrance to the exhibit hall and both evening receptions only.  Guests under 21 years of age are not permitted.

How can I pay for my registration?

AAIM accepts registration payments via credit card (Visa, Mastercard, Discover, and AMEX), ACH, or check. Check payments can take 2-3 weeks to process once mailed. Please send checks via USPS only.

Check payments will be accepted until Friday, March 10. Mail all check payments to:

PO Box 222181
Chantilly, VA 20153-2181

All payments must be received by Friday, March 17. Please contact with questions or for assistance with payment for registration.

How can I obtain a copy of the W-9 in order to process a check payment?

Please email to receive a copy of the latest W-9.

How can I add a precourse to my registration?

Individuals can register for a precourse at the time of initial registration.  If registration has already been completed, please email to make any changes to your registration.

How do I cancel my registration?

All cancellations must be sent in writing to by Friday, March 17, 2023.

If I cancel my registration, can I still get a refund?

All registration cancellations and refund requests must be made in writing to by Friday, March 17, 2023.

Cancellation refund requests submitted prior to January 23, 2023, are eligible for a full refund, less a $100 administrative fee. Cancellation refund requests submitted between January 24 and March 17, 2023, are eligible for a 50% refund. No refunds will be granted for requests received after March 17, 2023. If the attendee cancels and has not paid their registration fee, they will be responsible for the $100 cancellation administration fee.

AAIM regrets that refunds will not be given for no-shows including but not limited to, flight delays/cancellations, inclement weather delays, illness (including COVID-19), changes to work schedules, or other travel related issues. Refunds will be made in the same form as original payment.