2019 APDIM Fall Meeting

What audiovisual equipment is available for my session?

The following audiovisual equipment comes with each presentation type:

• PC laptop computer
• LCD projector
• Screen
• Wireless slide advancer
• Laser pointer

• LCD projector and cables to connect to your laptop
• Screen
• One flip chart with markers

Is Internet provided for workshop/seminar sessions?

Internet access is not provided. Presenters may order Internet for their session and will be invoiced before the meeting. For more information on Internet pricing, please contact AAIM Conferences and Meetings Team at meetings@im.org.

Does AAIM supply laptops for workshop/seminar sessions?

AAIM does not provide laptops for workshop/seminar sessions. AAIM requests that speakers provide their own laptops, AAIM will provide standard cables to connect to the projector to your laptop.

Does AAIM provide Mac adapters?

No. If you require a Mac adapter for your session, please bring one with you.

What if I need additional audiovisual equipment?

If you require additional audiovisual equipment, please indicate it on your speaker confirmation form or contact AAIM Conferences and Meetings Team at meetings@im.org.

Does AAIM print handouts for workshop/seminar sessions?

AAIM does not print handouts for workshop/seminar sessions. If you require handouts for your session, please bring them with you.  AAIM will also post your handouts to the website along with your presentation.

How early can I arrive to the meeting room to set up my presentation?

AAIM cannot guarantee entrance into your meeting room prior to your presentation. Most of the meeting rooms are in continuous use for sessions and/or committee meetings. Please check the agenda when you arrive onsite to confirm what time you can access the meeting room.

When should I submit my presentation?

To develop the web pages in a timely fashion, AAIM requests a draft of the presentation material/handouts or an outline of the topics to be covered no later than close of business Tuesday, October 1. 

Where do I send my presentation?

Follow the instructions on the online presentation submission form (coming soon) and upload your files through the designated APDIM Fall Meeting submission site.

Why does AAIM need to have my presentation before the meeting?

AAIM posts presentations online as PDF files prior to the start of the meeting so that participants may download and print materials before the meeting. AAIM will send an email to all meeting participants on Monday, October 21, advising them presentations are avaliable to download from the website. 

Can I update my presentation after the meeting has concluded?

Yes—follow the instructions on the online presentation submission form (coming soon) and upload your files through the designated APDIM Fall Meeting submission site.

Do I need to register for the precourse if I am speaking at the precourse?

No. Precourse speakers who elect to attend the precourse will not be charged the registration fee. However, if you intend to participate in any other part of the 2019 APDIM Fall Meeting you will need to register online.

Do I have to register for the 2019 APDIM Fall Meeting if I am a speaker?

If you plan to attend any session other than the one you will be speaking at, you will need to register online. If you plan to attend only your session, you do not need to register for the meeting.

If I am not registered for the meeting, do I need to check in at registration?

Yes. Please check in at the speaker desk located at the 2019 APDIM Fall Meeting registration desk.  You will receive a name badge with a red speaker ribbon and an agenda or pocket guide to inform you of where your session is located.

If I am registered for a meeting and a speaker, where do I check in?

Please check in at the speaker desk located at the 2019 APDIM Fall Meeting registration desk. You will receive a name badge with a red speaker ribbon and the meeting material for the meeting for which you have registered and/or speaking. 

How do I access my Speakers Corner?

Please click here to access your Speakers Corner; alternatively, please follow the directions below:

1. Go to www.im.org and hover your mouse over the Networking tab (far right of blue menu bar).
2. Click on MyAAIM from the drop down menu.
3. Login to your account. Your username is the email address where you received this email.  If you do not know your password, please select the “Forgot Password” link to reset your password.
4. Once logged in, please click on the orange square with the three white stripes (left side of screen) to open the AAIM Navigation Menu and select Speaker Corner from the menu.
5. Click on the blue 2019 APDIM Fall Meeting link to be directed to the next page.
6. You will see “Your assigned time is:” under which the date and time of your session is scheduled. If you would like to accept your invitation to participate at that time, click in the blue “Invited” button and then select "I agree and accept."  If you would like to decline your session time or date, please email meetings@im.org to advise us of why you will not be able to accept your invitation to speak.
7. Below your assigned time are the relevant speaker documents and forms. Please review and complete these forms by clicking on the blue “Complete the Form Now” link next to each document.

Can I add additional presenters to my workshop session?

Yes. Please contact AAIM at meetings@im.org with any changes to speakers for your session. AAIM must be notified of any speaker changes by Friday, September 13, to meet print deadlines.

Can I submit my continuing medical education (CME) faculty disclosure form with an electronic signature?

No. Please physically sign your name on your paper CME faculty disclosure form and fax or email it to (703) 519-1893 or meetings@im.org.

Who should I talk to if I have questions while onsite at the meeting?

If you have any questions while onsite at the meeting, please visit the speaker desk in the registration area and a member of the AAIM staff will assist you.

How will workshop/seminar rooms be set?

The workshop/seminar rooms will be set in theater style.

Can I change the way the room is set up?

Because meeting rooms are in continuous use, AAIM requests that speakers do not change the meeting room set.  If you change the room set, you must put it back in theater style at the end of the session.

What items must I submit prior to the meeting?

Please submit the following items prior to the meeting via email to meetings@im.org.

• Speaker confirmation forms, CME faculty disclosure forms, and a CV or biosketch are due Monday, September 9.
• Presentations are due Monday, October 7.

What is the schedule for the 2019 APDIM Fall Meeting?

The agenda page details the session highlights and provides links to meeting agendas. 

How do I make my hotel reservation?

Please visit the Hotel and Travel page for information on how to reserve your hotel room.