Audiovisual Questions

What audiovisual equipment is available for my session?

The following audiovisual equipment comes with each presentation type

Plenary Session and Precourse

  • PC laptop computer
  • LCD projector
  • Screen
  • Wireless slide advancer
  • Laser pointer
  • Microphone


  • LCD projector and cables to connect to your laptop
  • Screen
  • One flip chart with markers

Is Internet provided for workshop sessions?

Email meetings@im.org to inquire about the status of the internet at AIMW20.

Does AAIM supply laptops for workshop sessions?

No, AAIM does not provide laptops for workshop sessions. AAIM requests that speakers provide their own laptops. AAIM will provide standard cables to connect the projector to your laptop.

Does AAIM provide Mac adapters?

No. If you require a Mac adapter for your session, please bring one with you.

What if I need additional audiovisual equipment?

If you require additional audiovisual equipment, please indicate it on your speaker confirmation form or contact AAIM Conferences & Meetings Event Specialist Pamela Sharo at (703) 341-4540 or meetings@im.org.

Presentation Questions

Does AAIM print handouts for workshop sessions?

No, AAIM does not print handouts for workshop sessions.  If you require handouts for your session, please bring them with you.  AAIM will also post your handouts to the website along with your presentation.

How early can I arrive to the meeting room to set up my presentation?

AAIM cannot guarantee entrance into your meeting room prior to your presentation. Most of the meeting rooms are in continuous use for sessions or committee meetings. Please check the agenda when you arrive onsite to confirm what time you can access the meeting room.

When should I submit my presentation?

The instructions for submitting presentations will be mailed out in the middle of March. We kindly ask that you upload your materials by Wednesday, April 1, 2020

Why does AAIM request my presentation before the meeting?

AAIM posts presentations online as PDF files prior to the start of the meeting so that participants may download and print materials before the meeting, if desired. Making the presentation files available allows participants to preview the session content.

Registration Questions

Do I need to register for the precourse if I am speaking at the precourse?

No. Speakers who elect to attend the precourse will not be charged the registration fee. However, if you intend to participate in any other part of Academic Internal Medicine Week 2020 please register online.

Do I have to register for Academic Internal Medicine Week 2020 to speak?

If you plan to attend any session other than the one you will be speaking at, you will need to register online. If you plan to attend only your session, you do not need to register for the meeting.

If I am not registered for the meeting, do I need to check in at registration?

Yes. Please check in at the registration desk at Academic Internal Medicine Week 2020. You will receive a name badge and a program guide to inform you of where your session is located.

If I am registered for a meeting and I a speaker, where do I check in?

Please check in at the registration desk at Academic Internal Medicine Week 2020. You will receive a name badge and the meeting material for the meeting for which you have registered or are speaking.

General Questions

Can I add additional presenters to my workshop session?

Yes. Please contact AAIM Conferences & Meetings Event Specialist Pamela Sharo at (703) 341-4540 or meetings@im.org with any changes to speakers for your session.  AAIM must be notified of any speaker changes by Friday, March 13, 2020.

Can I submit my Continuing Medical Education (CME) faculty disclosure form with an electronic signature?

No. Please print and physically sign your name on your CME faculty disclosure form and email it to meetings@im.org.

Who should I talk to if I have questions while onsite at the meeting?

If you have any questions while onsite at the meeting, please visit the onsite registration desk and a member of the AAIM staff will assist you.

How will workshop rooms be set?

The workshop rooms will be set in theater style. Please do not change the meeting room set. You will be charged if the meeting room is not put back together.

What is the schedule for the Academic Internal Medicine Week 2020?

The schedule and Precourse pages detail all of the meetings offered at the conference and provide information on individual meetings and agendas.

How do I make my hotel reservation?

Please visit the Hotel & Travel page for information on how to reserve your hotel room.