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Research Administration Best Practices ToolkitAAIM Innovation Grants logo.jpg

Research administration is a combination of adherence to regulatory policies (e.g., NIH, DOD, VA) coupled with grants management processes developed at the local institution. Departments are managing a mission area priority with critical implications for financing a Department and for recruitment and retention of faculty. The authors for this project leveraged AIM's expertise to create research administrator best practices toolkit to showcase tools used in research administration.

Authors: John Joseph Gough, Nancy Jenkins, Mandi Blochberger, Jennifer B. Felten, Mary Freer, Sheri L. Lawrence, and Monica Fawthrop.
Participating Institutions: Medical University of South Carolina, Emory University School of Medicine, Feinberg School of Medicine-Northwestern University, University of Michigan Medical School, University of Wisconsin School of Medicine, and University of Washington School of Medicine.

CHAPTER 1—SUBMISSION FORECASTING TOOLS

Tool 1—Major Submission Deadlines Calendar—Joe Gough, Medical University of South Carolina College of Medicine

Tool 2—PI Funding “Stoplight” Dashboards—Joe Gough, Medical University of South Carolina College of Medicine

Tool 3—PI Submission Plans: Recurring Six-Month Survey—Joe Gough, Medical University of South Carolina College of Medicine

Tool 4—PI Annual Submission Calendar AKA: “SuperTracker”1—Joe Gough, Medical University of South Carolina College of Medicine

Tool 5—PI LOI/Confirmatory Submission Form—Joe Gough, Medical University of South Carolina College of Medicine

CHAPTER 2—PRE AWARD TOOLS

Tool 1—Quick Tips for New Investigators—Monica Fawthrop, University of Washington School of Medicine

Tool 2—The Role of the Institution in Your Submission—Monica Fawthrop, University of Washington School of Medicine

Tool 3—Fellowship and Career Development Applications—Monica Fawthrop, University of Washington School of Medicine

Tool 4—Effort Reporting—Jen Felten, Feinberg School of Medicine Northwestern University

Tool 5—T-32 Roles and Responsibilities—Mandi Blochberger, Emory University School of Medicine

CHAPTER 3—POST AWARD TOOLS

Tool 1—PI Award Reconciliation Tracking Worksheet—Mandi Blochberger, Emory University School of Medicine

Tool 2—Clinical Trials Account Worksheet—Mandi Blochberger, Emory University School of Medicine

CHAPTER 1—SUBMISSION FORECASTING TOOLS



Tool 1—Major Submission Deadlines Calendar – Joe Gough, MUSC


Tool 2—PI Funding “Stoplight” Dashboards – Joe Gough, MUSC


Tool 3—PI Submission Plans – Recurring 6-Month Survey – Joe Gough, MUSC


Tool 4—PI Annual Submission Calendar AKA: “SuperTracker”1—Joe Gough, MUSC


Tool 5—PI LOI/Confirmatory Submission Form—Joe Gough, MUSC

CHAPTER 2—PRE AWARD TOOLS



Tool 1—Quick Tips for New Investigators— Monica Fawthrop, U of Washington


Tool 2 –The Role of the Institution in Your Submission—Monica Fawthrop, U of Washington


Tool 3 –Fellowship and Career Development Applications – Monica Fawthrop, U of Washington


Tool 4—Effort Reporting—Jen Felton, Northwestern University


Tool 5—T-32 Roles and Responsibilities— Mandi Blochberger, Emory University

CHAPTER 3—POST AWARD TOOLS



Tool 1—PI Award Reconciliation Tracking Worksheet—Mandi Blochberger, Emory University


Tool 2 –Clinical Trials Account Worksheet—Mandi Blochberger, Emory University