Speaker Frequently Asked Questions
Thank you for agreeing to speak at the 2016 APDIM Spring Conference. If you have additional questions not addressed on this page, please contact AAIM Meetings Associate Emily McCarthy at (703) 341-4540 or firstname.lastname@example.org.
What audiovisual equipment is available for my session?
The following audiovisual equipment comes with each presentation type:
Plenary Session and Precourse
- PC laptop computer
- LCD projector
- Wireless slide advancer
- Laser pointer
- LCD projector
- Flip chart
Is Internet provided for workshop/seminar sessions?
Due to the exorbitant cost, Internet access is not provided. Presenters may order Internet for their session and will be invoiced after the meeting. For more information on Internet pricing, please contact AAIM Meetings Associate Emily McCarthy at email@example.com.
Does AAIM supply laptops for workshop/seminar sessions?
AAIM does not provide laptops for workshop/seminar sessions. AAIM requests that speakers provide their own laptops and any required adapters or cords to connect to the projector provided for their presentations.
Does AAIM provide Mac adapters?
No. If you require a Mac adapter for your session, please bring one with you.
What if I need additional audiovisual equipment?
If you require additional audiovisual equipment, please indicate it on your speaker confirmation form or contact AAIM Meetings Associate Emily McCarthy at firstname.lastname@example.org.
Does AAIM print handouts for workshop/seminar sessions?
AAIM does not print handouts for workshop/seminar sessions. If you require handouts for your session, please bring them with you. AAIM will also post your handouts to the website along with your presentation.
Two weeks prior to the start of the meeting, AAIM will provide you with estimated workshop counts.
How early can I arrive to the meeting room to set up my presentation?
AAIM cannot guarantee entrance into your meeting room prior to your presentation. Most of the meeting rooms are in continuous use for sessions and/or committee meetings.
When should I submit my presentation?
Please submit all meeting materials (slides, handouts, articles, etc.) to its meeting participants on the association’s website as PDF files. To develop the web pages in a timely fashion, AAIM requests a draft of the presentation material or an outline of the topics to be covered no later than close of business Friday, March 25.
Where do I send my presentation?
Please email your presentation to email@example.com.
Why does AAIM need to have my presentation before the meeting?
AAIM posts presentations online as PDF files prior to the start of the meeting so that participants may download and print materials before the meeting.
Can I update my presentation after the meeting has concluded?
Yes. Please send your updated presentations to firstname.lastname@example.org before, during, and after the meeting so that participants have access to the most up-to-date presentations.
Do I need to register for the precourse if I am speaking at the precourse?
No. Speakers who elect to attend the precourse will not be charged the registration fee. However, if you intend to participate in any other part of the 2016 APDIM Spring Conference, please register online.
Do I have to register for the 2016 APDIM Spring Conference if I am a speaker?
If you plan to attend any session other than the one you will be speaking at, you will need to register online. If you plan to attend only your session, you do not need to register for the meeting.
If I am not registered for the meeting, do I need to check in at registration?
Yes. Please check in at the speaker desk located at the 2016 APDIM Spring Conference registration desk. You will receive a name badge with a red speaker ribbon and an agenda or pocket guide to inform you of where your session is located.
If I am registered for a meeting and a speaker, where do I check in?
Please check in at the speaker desk located at the 2016 APDIM Spring Conference registration desk. You will receive a name badge with a red speaker ribbon and the meeting material for the meeting for which you have registered and/or speaking.
Can I add additional presenters to my workshop session?
Yes. Please contact AAIM at email@example.com with any changes to speakers for your session. AAIM must be notified of any speaker changes by Friday, March 25 in order to meet print deadlines.
Can I submit my continuing medical education (CME) faculty disclosure form with an electronic signature?
No. Please print and physically sign your name on your CME faculty disclosure form and fax or email it to (703) 519-1893 or firstname.lastname@example.org.
Who should I talk to if I have questions while onsite at the meeting?
If you have any questions while onsite at the meeting, please visit the speaker desk at the registration desk and a member of the AAIM staff will assist you.
How will workshop/seminar rooms be set?
The workshop/seminar rooms will be set in theater style.
Can I change the way the room is set up?
Because meeting rooms are in continuous use, AAIM requests that speakers do not change the meeting room set. If you change the room set, you must put it back in theater style at the end of the session.
What items must I submit prior to the meeting?
Please submit the following items prior to the meeting via email to email@example.com.
- Speaker confirmation forms, CME faculty disclosure forms, and a cv or biosketch are due Friday, March 11.
- Presentations are due Friday, March 25.
What is the schedule for the 2016 APDIM Spring Conference?
The About the Conference page details all of the meetings offered at the conference and provide links to individual meeting pages and agendas.
How do I make my hotel reservation?
Please visit the Reserve Your Hotel Room page for information on how to reserve your hotel room.