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Speaker FAQs

On behalf of the Alliance for Academic Internal Medicine (AAIM), thank you for agreeing to speak at Academic Internal Medicine Week 2018. Please review the frequently asked questions. If you have additional questions not addressed on this page, please contact AAIM Educational Programs Specialist Linda Zeng at (703) 341-4540 or educationalprograms@im.org.

Audiovisual | Presentation | Registration | General

Audiovisual Questions

What audiovisual equipment is available for my session?

The following audiovisual equipment comes with each presentation type:

Plenary Session and Precourse

  • PC laptop computer
  • LCD projector
  • Screen
  • Wireless slide advancer
  • Laser pointer
  • Microphone

Workshop

  • LCD projector and cables to connect to your laptop
  • Screen
  • One flip chart with markers

Is Internet provided for workshop sessions?

No, due to the exorbitant cost, Internet access is not provided. Presenters may order Internet for their session and will be invoiced after the meeting. For more information on Internet pricing, please contact AAIM Educational Programs Specialist Linda Zeng at (703) 341-4540 or educationalprograms@im.org.

Does AAIM supply laptops for workshop sessions?

No, AAIM does not provide laptops for workshop sessions. AAIM requests that speakers provide their own laptops; AAIM will provide standard cables to connect to the projector to your laptop.

Does AAIM provide Mac adapters?

No. If you require a Mac adapter for your session, please bring one with you. Mini Display Port to VGA (15 pin) are compatible with the projectors provided. 

What if I need additional audiovisual equipment?

If you require additional audiovisual equipment, please indicate it on your speaker confirmation form or contact AAIM Educational Programs Specialist Linda Zeng at (703) 341-4540 or educationalprograms@im.org.

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Presentation Questions

Does AAIM print handouts for workshop sessions?

No, AAIM does not print handouts for workshop sessions.  If you require handouts for your session, please bring them with you.  AAIM will also post your handouts to the website along with your presentation.

Two weeks prior to the start of the meeting, AAIM will provide you with estimated workshop counts.  

How early can I arrive to the meeting room to set up my presentation?

AAIM cannot guarantee entrance into your meeting room prior to your presentation. Most of the meeting rooms are in continuous use for sessions or committee meetings. Please check the agenda when you arrive onsite to confirm what time you can access the meeting room.

When should I submit my presentation?

Please submit all meeting materials (slides, handouts, articles, etc.) to educationalprograms@im.org. AAIM provides materials to its meeting participants on the association’s website as PDF files. To develop the web pages in a timely fashion, AAIM requests a draft of the presentation material or an outline of the topics to be covered no later than close of business Friday, February 16.

Where do I send my presentation?

 Please email your presentation to educationalprograms@im.org.

Why does AAIM need to have my presentation before the meeting?

AAIM posts presentations online as PDF files prior to the start of the meeting so that participants may download and print materials before the meeting, if desired.

Can I update my presentation after the meeting has concluded?

Yes.  Please send your updated presentations to educationalprograms@im.org before, during, and after the meeting so that participants have access to the most up-to-date presentations.

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Registration Questions

Do I need to register for the precourse if I am speaking at the precourse?

No.  Speakers who elect to attend the precourse will not be charged the registration fee.  However, if you intend to participate in any other part of Academic Internal Medicine Week 2018, please register online.

Do I have to register for Academic Internal Medicine Week 2018 to speak?

If you plan to attend any session other than the one you will be speaking at, you will need to register online. If you plan to attend only your session, you do not need to register for the meeting.

If I am not registered for the meeting, do I need to check in at registration?

Yes.  Please check in at the registration desk at Academic Internal Medicine Week 2018. You will receive a name badge and a program guide to inform you of where your session is located.

If I am registered for a meeting and a speaker, where do I check in?

Please check in at the registration desk at Academic Internal Medicine Week 2018. You will receive a name badge and the meeting material for the meeting for which you have registered or are speaking. 

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General Questions

Can I add additional presenters to my workshop session?

Yes.  Please contact AAIM Educational Programs Specialist Linda Zeng at (703) 341-4540 or educationalprograms@im.org with any changes to speakers for your session.  AAIM must be notified of any speaker changes by Friday, February 16, to meet print deadlines.

Can I submit my Continuing Medical Education (CME) faculty disclosure form with an electronic signature?

No.  Please print and physically sign your name on your CME faculty disclosure form and email it to educationalprograms@im.org.

Who should I talk to if I have questions while onsite at the meeting?

If you have any questions while onsite at the meeting, please visit the  onsite registration desk and a member of the AAIM staff will assist you.

How will workshop rooms be set?

The workshop rooms will be set in theater style.

Can I change the way the room is set up?

Because meeting rooms are in continuous use, AAIM requests that speakers do not change the meeting room set.  If you need to change the room set, you must put it back in theater style at the end of the session.

What items must I submit prior to the meeting?

Please submit the following items prior to the meeting via email to educationalprograms@im.org.

  • Speaker confirmation forms (via the link provided in the speaker confirmation email), CME faculty disclosure forms, and a biosketch are due Wednesday, February 7.
  • Presentations are due Friday, February 16.

What is the schedule for the Academic Internal Medicine Week 2018?

The Primary Meetings and Precourse Offerings pages detail all of the meetings offered at the conference and provide linformation on individual meetings and agendas. 

How do I make my hotel reservation?

Please visit the Reserve Your Hotel Room page for information on how to reserve your hotel room.

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