The Alliance empowers academic internal medicine professionals and enhances health care through professional development, research, and advocacy.
The Alliance for Academic Internal Medicine (AAIM) is a consortium of five academically focused specialty organizations representing departments of internal medicine at medical schools and teaching hospitals. Located in Old Town Alexandria, VA we provide a supportive work environment, excellent benefits, competitive pay, and so much more! AAIM is convenient to the Blue and Yellow Metro lines.
Note: All job applicants should send résumés to email@example.com.
Conference and Event Manager
What this job is about:
The Conference and Event Manager is responsible for managing the planning, logistics, and delivery of AAIM’s two national annual conferences which generate over 35% of AAIM’s total annual revenue. These conferences attract more than 3,000 participants annually. Other key responsibilities include developing and managing requests for proposals, serving as a liaison between meeting venues and AAIM staff, contract review, and on-site logistics management.
- Manages pre-meeting preparation and onsite logistics for venue-based activities (food and beverage selection, audio-visual equipment rental, meeting room assignment, hotel room blocks) for the national AAIM conferences
- Works with AAIM staff to develop conference and meeting schedules
- Communicates with key vendors such as hotels and convention centers to develop and offer successful events to ensure positive attendee experiences
- Manages meeting evaluation results
- Initiates and manages the request for proposals process and negotiates contracts for future meeting venues
- Supervises two specialist level meetings staff
What is required for this job:
- Minimum six years of meeting planning experience preferably in an association or non-profit environment
- College degree required
- Experience with contracting and managing vendors
- Foster and build relationships within all levels of the organization
- Organized, self-directed, detail and deadline oriented
- Adapt quickly to new information, requirements, and priorities
- Exceptional written and oral communication skills
- CMP certification a plus
- Ability to travel up to three weeks per year to staff meetings and conferences
- Ability to traverse large venues to provide onsite logistical support
- Prior supervisory experience required
- Intermediate proficiency using MS Office required; general association membership database experience a plus
What you will get out of it:
- Develop your project management, communication, and budgeting skills
- Insight into academic internal medicine
- Work with committed and dedicated professionals in a collaborative and high performing environment
- Professional development opportunities to grow your career
- Comprehensive benefits package including medical, dental, vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, onsite discounted parking, and more!
How to apply: Send a résume, cover letter, and salary requirements to firstname.lastname@example.org.
Education and Research Senior Specialist
The Alliance for Academic Internal Medicine (AAIM), a consortium of five academically focused specialty organizations representing departments of internal medicine at US and Canadian medical schools and teaching hospitals, seeks an Education and Research Senior Specialist for the academic affairs team. Representing over 11,000 members, AAIM is the largest association of faculty and administrative staff serving in departments of medicine.
AAIM is located just outside Washington, DC in Old Town Alexandria, VA, and provides a supportive work environment, excellent benefits, competitive pay, and so much more! AAIM is convenient to the Blue and Yellow Metro lines.
The Education and Research Senior Specialist works as part of a team to support various education and survey research activities and department administrative functions. Committees address issues in undergraduate medical education (UME) and graduate medical education (GME) in internal medicine.
- Serves as the secondary point of contact for volunteer members on project/content-related issues and curriculum development. Prepares documents, drafts agendas and meeting minutes, and compiles background materials. Schedules committee meetings and conference calls. Monitors related literature, both internally and externally, and shares information with staff and members.
- Collaborates with the Survey and Data Manager to obtain member feedback on trends in internal medicine education; assisting with data cleaning, contact management, and web survey programming and revising.
- Ability to plan, coordinate, and lead multiple projects. Control the research and project timelines within the consensus committee framework.
- Strong communication skills, both written and verbal
- Organized, self-directed, self-motivated, detail and deadline oriented
- Ability to prioritize and coordinate multiple work activities in a fast-paced environment and meet critical deadlines.
- Travel up to 10 days per year to staff committee meetings.
- Proficiency using MS Office Suite required
- Quick study in learning new software suites and applications.
- Experience with statistical software or online survey tools desirable (e.g. Survey Monkey, Survey Gizmo, Key Survey, Qualtrics, etc.).
Send a résume, cover letter, and salary requirements to email@example.com.