NRMP has been contacted by several program directors and coordinators about the role of coordinators in the Registration, Ranking, and Results (R3) system to express concern that coordinators no longer have access to rank order lists (ROLs).
NRMP has always recognized applicants, medical school officials, program directors, and institutional officials as registered users of the R3 system. Match Participation Agreements reference those parties specifically, and AAMC ID numbers were generated only for those groups. Prior to this year, program coordinators did not agree to the terms and conditions of the Match Participation Agreement nor were they given access to the R3 system. Accordingly, the inability of coordinators to enter, edit, and certify rank order lists (ROLs) is not a new NRMP rule.
When the NRMP transitioned to a new R3 system this year, we decided to create a role for coordinators that acknowledged their importance during the recruitment process. Coordinators now can officially assist program directors by maintaining program information and using the Applicant Match History to determine applicant eligibility for interview and appointment. However, ROLs--the foundation of the matching process--have been and remain the responsibility of program directors. Allowing multiple users access to the ranking function, the most crucial aspect of the matching process, increases the likelihood that ROLs will be entered incorrectly or that they will not be certified in a timely manner, a problem NRMP staff sees year after year. Program directors must be the stewards of the ranking function because they ultimately are accountable to NRMP.
If you need assistance, please contact the NRMP Help Desk between 8:30 AM and 5:30 PM Eastern Daylight Time at (202) 400-2233, (866)-653-NRMP (6767), or by email at email@example.com.